Todays Jobs Info

Title: Secretary (TFI)

Grade: G4

Contract type: Fixed-term appointment

Duration of contract: Post of limited duration
Date: 7 May 2008

Deadline for application : 20 May 2008
(11 day(s) until closing deadline)
Currently accepting applications

Duty Station: CAIRO Egypt

Organization unit: Regional Office for the Eastern Mediterranean (EMRO)
Division of Health Protection & Promotion – Tobacco Free Initiative

OBJECTIVES OF THE PROGRAMME :
To provide secretarial/clerical assistance to the Bloomberg Initiative Team.
Description of duties:
1. Makes searches, provides background and prepares drafts of correspondence of non-technical nature.
2. Types correspondence, documents, reports, papers, prepares presentations in connection with the programmes under TFI, and proofreads for corrections.
3. Makes photocopies, finalizes and dispatches all outgoing correspondence related to TFI.
4. Keeps copies of important correspondence for follow up and files all correspondence on a daily basis in the Division’s mini registry.
5. Makes all arrangements regarding the duty travel of the Bloomberg Initiative Staff and any other professional staff related to TFI unit.
6. Takes appointments for Bloomberg Initiative Staff and reminds them of any deadlines.
7. Handles travel arrangements for the Bloomberg Initiative team (issues TAs, makes hotel reservations, preparation of travel documents, visas, security clearances, etc.).
8. Makes all administrative preparations regarding inter-country activities prepared by the unit.
REQUIRED QUALIFICATIONS
Education:
Secondary education supplemented by secretarial training.
Skills:
- Typing in English at the standard speed established by the Organization.
- Good knowledge of WHO rules, manuals, practices/procedures and routine.
- Good knowledge of modern office procedures and ability to operate PC.
- Good filing and organizational skills.
- Ability to maintain good working relationships with national and international staff.
Experience:
At least three years secretarial experience.
Languages:
Fluency in Arabic and English.
Additional Information:
Post may be filled at a grade below the classified level if the education, experience and current status of the applicant should so warrant. This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

More Information Click:
https://erecruit.who.int/public/hrd-cl-vac-view.asp?o_c=1000&jobinfo_uid_c=19531&vaclng=en